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Energy Benchmarking Data Collection
News Update! The District Department of the Environment (DDOE) and Pepco are pleased to inform you that Pepco has introduced a new online tool called Resource Advisor, which you can collect historical electricity use data for your facilities in the District of Columbia, and streamline the process of entering your data into Portfolio Manager for energy benchmarking. With Resource Advisor, you will have online access to your building’s electricity use history any time you need it, plus monthly updates. To protect the confidentiality of individual tenant electricity use, this monthly data will be provided in aggregate form for the entire building. You will also have the ability to automatically load your building data directly into Portfolio Manager® to calculate your ENERGY STAR® score. There is no fee for the use of Resource Advisor. Pepco requires that requests for access to whole-building data include the Meter Identification Numbers for all electric meters in the facility. For additional information about getting your electricity data, go to Pepco's Energy Benchmarking Page.
In order to benchmark your building(s) as required by law, you must collect energy and water consumption information along with information about how the space is used. This page describes the steps to data collection for a building owner, property manager, or their agent. (If you are a tenant, your requirements are described here.)
1. Identify the data you need
The District Data Collection Worksheets list all the information you must collect. The Instructions in the new Data Collection Worksheet detail how to comply and several changes being made for reporting of 2013 data. For a summary of requirements and compliance checklist, view this flyer from the DC Sustainable Energy Utility.
- District Data Collection Worksheet, 2014
- District Data Collection Worksheet, 2013
- District Data Collection Worksheet, 2012
- District Data Collection Worksheet, 2010-2011
2. Identify Building ID
When reporting you must record your District of Columbia Real Property Unique Identifier Number. (Last year, this DDOE guidance referred to this number as the Unique Building Identifier, or UBI.) Download a list of covered buildings and Real Property Unique IDs here. If you cannot find your ID, contact DDOE at firstname.lastname@example.org. If you have previously reported benchmarking data to DDOE, you should find this new field pre-populated with the correct number(s).
3. Collect Space Use Data
In order to benchmark in Portfolio Manager, you don't just need energy and water data, you also need data about how the space in the building is used. You may already know this information already, or you may need to collect it from tenants. The District Data Collection Worksheets list all the data you must collect; non-residential tenants are required by law (20 DCMR 3513.5) to provide you with access to this data within thirty (30) calendar days of receiving a request. You should not be requesting data from residential tenants. You must request the space use data in writing. You can do this using the “Non-Residential Tenant Information Form” created by DDOE, or another written method of your choosing. DDOE created the “Non-Residential Tenant Information Form” as a word document so that an owner or manager can delete non-relevant content and insert their own content or letterhead as needed.
4. Collect Energy and Water Consumption Data
Monthly whole-building utility data is required for all utilities and all building types, including multifamily residential properties. If you have 5 or more electric user accounts, you can get aggregated whole building consumption data from Pepco. And with their new "Resource Advisor" tool, you can have this data automatically uploaded to Portfolio Manager, for both historical data and on a monthly basis going forward. To request aggregate data from Pepco, download their Electricity Use Data Request Form and record all their meter numbers and provide that info to Pepco. For more information and to set up Resource Advisor, go to Pepco's Energy Benchmarking Page.
If you have 5 or more natural gas accounts, you can now also get aggregated natural gas consumption from Washington Gas! To initiate the process, please review the information and fill out the request form published on Washington Gas’s Energy Benchmarking page.
If you have less than five non-residential tenants, you will need to have your tenant(s) complete and sign the Utility Account Information Data Release Form. This form authorizes the utility to provide consumption data to the requestor. DDOE has produced a single waiver form for all utilities; you can download the form as a stand-alone document or as Section B of the Non-Residential Tenant Information Form. Once filled out, provide copies of the form to all applicable utilities; contact information below. It can take up to 10 business days for the company to respond to your request.
Electricity: Contact Pepco Key Account Support Team:
Natural Gas: Contact Washington Gas
Phone: (703) 750-4773 (Choose Option 2)
Fax utility waiver requests to: (703) 750-4441
Email aggregate data requests to: email@example.com
Single meter usage request: firstname.lastname@example.org or email@example.com
Water: Contact DC Water
Phone: (202) 354-3600
Other utilities, like fuel oil or propane:
Contact your supplier. Report delivery dates and amounts in Portfolio Manager with “0”s entered for months when no delivery was made.
Special Note: Single Tenant Delegation
- Does your building have only one tenant?
- Do you manage an entire building that you are leasing from another party?
In these special cases, benchmarking responsibility may be delegated to the tenant. DDOE must be notified that this delegation is occurring. For more information, and to initiate the process, download the Single Tenant Delegation Model Letter.